SMDG Board and status

In constrction
In application of the mandate given to  the board during meeting #71 in PARIS to initiate the creation of SMDV E,V to manage, promote and direct all attennet intelletual properties and work, tangible or intengible
created by SMDG through previous status weither in neitherland or france or any country duly referenced as per UN definition.
o. Agenda Point/Item Description Action Party Deadline
dd.mm.yy
associated documentation
1 SMDG Legal Structure
e.V.
New Legal Structure will be a German Club "eingetragener Verein".
The draft status (Satzung) had been distributed before the meeting. It was read in total and agreed, with some small changes.
Next: SMDG Secretary will send out membership application forms to the members.
Status (Satzung) highlights:
- each corporate member has one vote irrespective of company size.
- only members who show up in person at the meeting have a vote
- within the member company, voting and meeting visit can be delegated without notice
- The SMDG board is elected for 3 years and can be extended only once, giving max 6 years as Chair or Secretary. Elected are:
Chairman - Bruis van Driel, APMT HQ
Secretary - Arthur Touzot, NAVIS
Kassenwart - Peter Horstkorte
Auditor - Paul Wauters, PSA Antwerp
     Status
Budget proposal
SMDG shortpresentation
2 SMDG e.V.
founding members
Min 7 members are needed according to German legislation. Firm promise from Hapag-Lloyd, MSC, CMACGM, HHLA, Eurogate, PSA Antwerp, Malta Freeport, NAVIS
plus most likely more
 
     
3 SMDG Admin - SMDG will provide e-meeting possibility
- in the meantime there should be an average of 3-4 intermediate meetings per subgroup
- minutes of this meeting will be published latest after one month.
- The secretary Arthur will clean up the SMDG website. Proposals for improvement are welcome!
 
     
4 SMDG budget New annual membership fee: 1.500 EUR for corporate member, 400 EUR for individual member.
40 corporate members expected in total.
Budget plan 62.000 EUR per year.
 
Documents on SMDG website will remain free for download, but registration with email address will be required in future.
 
     
1/ An update of the work done to this date:
WE ARE IN READINESS TO SIGN DOCUMENTATIONS of incorporation of SMDG e Verein
Please note the notable amendments to finalise: 
  • Charity status under german law 
  • modification of the fees to enable new entrant and regional stakeholder to join1 meeting a year
    • 1500 euros global corporate: 
      • example PSA (singapore, voltri/ genoa, antwerp) : 1 membership
      • example CMA CGM (APL, ANL....) : 1 membership
    • 750 euros regional corporate:
      • example odessa terminal
      • example: xpress, eucon
    • 400 Euros individual members
      • example arthur touzot as individual IT consultant or research consultant. No company eligible
    • 0 Euro instution:
      • example GEFEG, Hyland, Excis, BIC, Protect, institution that enable SMDG to work by providing standard to lean on or tools, process, DMR to establish SMDG standards
      • example honorary members: board members, subgroup chairperson, past present
  • extension of the board to 5 members incl cash auditor and deputy cash auditor to insure at least 2 german speaking members for legal follow up
  • extension to all companies having delegates, guests, institutions coming to #72 until the meeting of 09-10-2018 11:25- 12:25. This list will be then restricted to only companies delegated agreeing with the terms of the association, willing to contribute its membership fees for 2018 before 31-12-2018.This later list will be the one signed on 11-10-2018 10:00 as official indictment. We hope to have the 37 members sited on the paperwork committed and signed up by the 11-10-2018
  • Budget reduced by the number of members 
  • Slight change in the agenda to enable full disclosure and questions from members and enable more members to join. So 2 session on the 09-10-2018 and 11-10-2018 
2/ Documents that are to be approved:  

Final paper work submited in 2018-10-07 Official  Satzung Gemeinnützigkeit Verein final OV.pdf  

3/ Documents that will be signed by founding members 
Gründungsprotokoll D EN 20181007 final draft.pdf
@ the board Please to the board check naming, spelling and birth date in yellow
@ the delegates and company. please let us know if you are part of the founding, if  name of the company, addresses, name of delegate,and membership status is correct. we hope to have you all joining
4/ A Reminder of the budget

           
ADMIN          
LEGAL LAW AND STATUS     400  
  TRANSLATOR AND LEGAL     350  
  REGISTRATION FEES     250  
          1000
IT PROVISION WEB CONF CALL SERVICE 5 BOARD LICENCE+ 1 LICENCE PER SUB GROUP CHAIRMAN 15 LICENCE 4200  
  CLOUD BASE 5 BOARD LICENCE+ 1 LICENCE PER SUB GROUP CHAIRMAN ADMIN 16 LICENCE 4000  
  WEBSITE     350  
          8550
IT/ WEB WEBSITE     350  
  EDI SMDG CONFIRMATION PLATFORM     5000  
  FAQ/ KNOWLEDGE CENTER     1000  
          6350
TRAVEL FOR REPRESENTATION          
SMDG CONFERENCE CONFERENCE ROOM FOR 3 DAYS FOR 40 MEMEBERS     3000  
  COFFE BREAK 2*3 DAYS FOR 40 MEMBERS     1800  
  LUNCH FOR 40 MEMBERS     3600  
  NETWORK EVENT     1500  
          19800
SMDG REPRESENT EVENT UN/CEFACT T&L meeting     1500  
  TOC EUROPE     3000  
  TOCASIA     3000  
  GLOBAL LINER SHIPPING CONFERENCE/ ASIA/ EUROPE     7000  
  Digital ship conference     1500  
  PROTECT     3500

SMDG e. V 

Draft 

Agenda-SMDG-72-20181009- Draft.docx

20181008 Gründungsprotokoll D EN 20181009 draft .docx

2018-10-08 Official  Satzung Gemeinnützigkeit Verein final OV.docx

SMDG-List-of-Members-2018-10-06.xlsx

2018-10-08 SMDG limited power of attorney eng.docx